WALES MEMBERSHIP CHECK-IN PROCESS

Date: [unknown] [unknown]
Location: [unknown]

Wales Project Related pages: Wales Project Membership Coordinator Duties - WALES PROJECT TEAM MEMBERS LIST - Wales Project Membership Status

Contents 1 PROCEDURE 1.1 Contribution Requirement 1.2 General Information 1.3 Process 2 MESSAGES 2.1 Check-In First Message - Post in Comments 2.2 Check-In Thank You Message 2.3 Check-In Follow-Up Message

PROCEDURE

This information is part of the responsibilities of the Wales Project Membership Coordinator.

Contribution Requirement

Members must make at least 1 contribution each year. A qualifying contribution may consist of creating a new profile, adopting a profile or improving a profile. The requirement can be fulfilled by writing a complete biography with inline citations, fixing a database error, or adding at least one reliable source to an unsourced profile.

A specific response is required. A review of the contribution is not required as this requirement will be processed on an honor basis.

General Information

- Check-In Process is conducted annually, currently in November

Members excluded:

- Don’t send check-in if Wales Project member for less than 6 months

- Exclude Project Leaders, Coordinators and Team Leaders (Coordinators monitor activity of Team Leaders)

- Check-In progress is recorded on the Wales Project Members spreadsheet

- Post Check-In Messages in Comments section of profiles

Process

1. First Check-In Message - post on profiles or email November. The messages can be spread over several days to manage impact of responses

1a. Check-In Thank You Message - send when a positive response is received

2. No Response to First Check-In Message: when a response is not received after 2 weeks, post the Check-In Follow-Up Message

3. No Response to Check-In Follow-Up Message - If no response after 2 weeks, then:

4. Remove Wales Project badge - post this message on the Discord # leaders-requests channel:

- "Please remove badge for (URL of member)." Include a brief reason for action

- Check for positive response from a Project Leader, then:

- On Discord # coordinators channel, post to the attention of the appropriate coordinator the name of the person and the team(s) there are on

- On the Wales Project Members spreadsheet move member information from the active members section to the archived section

- Remove member from WikiTree's Wales Project Google Group

- "Kick" member from Discord

- Update Wales Project Team Members List

5. Wales Project Membership Status - updating this page is optional - Wales Project Membership Status

MESSAGES

Check-In First Message - Post in Comments

(created 11/17/22)
(rev 11/20/22)
(rev 5/4/23 - to reflect change to annual check-in and contribution requirement) (rev 12/8/23 - added optional question about improving the project; format change)

(subject:) Wales Project Annual Check-In

Hi x,

Thank you for being a member of the Wales Project.

Continuing membership requires at least one contribution to project goals during each year. Fulfillment can consist of creating a new profile, adopting a profile, or improving a profile. Or writing a complete biography with inline citations, fixing a database error, or adding at least one reliable source to an unsourced profile is acceptable.

Please respond by stating you have made one or more contributions toward project goals in the last 12 months. Indicate which you have done posting a reply in Comments below or sending me a private message. I look forward to hearing from you.

Optional: Do you have a suggestion to improve any part of the project?

To all our active members, thank you for your work.

Thanks,

Stuart Awbrey, Membership Coordinator

Note: as of Dec 5, 2022 the following questions were deleted as they are more the responsibility of the coordinators and team leaders.

- Do you desire to stay on your current project team(s)?

- Which teams are you most active in?

- Are there other teams you would like to join or become more active in?

- Also, do you have any feedback on what the project is doing well and anything we could do better in the future?

Check-In Thank You Message

(rev 6/5/22)
(rev 11/17/22)

(post in Comments regardless of content of response)

Thanks for your response and for supporting the Wales Project.

Stuart

Check-In Follow-Up Message

(rev 6/5/22)
(rev 11/17/22) (rev 12/20/23)

Hi x,

Did you miss the Wales Project Annual Check-In posted below? Did I miss your response?

I hope all is well with you.

Please take a minute to post a reply describing your required contribution.

No response within the next 2 weeks will be considered a request to remove your Wales Project Badge.

You would be welcome to rejoin the project in the future subject to the Membership Requirements on the Wales Project page. If you agree click on the G2G Welcome Post link.

Stuart Awbrey, Membership Coordinator